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The AI-Driven Auto Repair Leader: Using Technology as Your Strategic Thought Partner [RR 1092]

The AI-Driven Auto Repair Leader: Using Technology as Your Strategic Thought Partner [RR 1092]

Remarkable Results Radio Podcast May 19, 2026 51 min
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About this episode

AI shows up as a strategic thought partner for auto repair leaders and beyond—helping streamline shop workflow, hiring, documentation, and customer communication. Chris Cloutier of AutoFlow discusses using algorithms to move from inbound appointments to work assignments and promise times. The hosts also cover how to prompt AI for better context, turn transcripts into structured outlines, and rewrite repair-order notes so customers understand issues. Across the conversation, “trust but verify” and quality control keep recommendations grounded.

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Term

service advisor

"And what technicians, I have not seen this yet, service advisors and those resumes that we do feed into the machines to say, hey, let's look at some of their qualifications,"

A service advisor is the person at the repair shop who talks with you about the problem, writes up the job, and keeps things moving with the mechanic. They help turn your description into a clear repair request.

Concept

background checks

"If you got a Facebook or, you know, I know there's some legalities around, you know, you're not supposed to do some of this stuff. But, you know, I think that allowing it to kind of go and do some background checks for you is okay."

Background checks are ways to verify information about someone before you trust them for a job. The speaker is saying AI can help do some of that research, but you have to handle it legally and with proper notice.

Term

RO descriptions

"So at your stores, Chris, are you saying to your service advisors, whatever you call them, client advocates, to use AI to improve RO descriptions and for your guys in the back"

“RO” usually means repair order. The RO description is the written explanation of what the customer says is wrong and what the shop plans to do, so the mechanic has the right info.

Term

AI technician rewrite notes

"Yeah. So a practical sense was auto flow back a year and a half ago, we launched AI technician rewrite notes. Where is exactly that? And Karma, I wrote this,"

This is AI used to rewrite the mechanic’s notes in plain, clearer language for the customer. Instead of confusing wording, it helps explain what’s wrong and what can be done.

Term

hose leak

"so-and-so, he likes to use the word sipping whenever there's a hose leak instead of seeping, he puts sippi ng versus sepa, which is a simple mistake."

A hose leak means a hose in the car is letting fluid escape. The point here is that the shop should describe it clearly so the customer understands what’s happening.

Concept

tokenized data

"it's all based off tokenized data and right now we're getting in at the ground floor"

It means the AI turns words and text into smaller chunks it can understand. If the chunks are good and relevant, the AI’s answers tend to be better.

Concept

AI rewrite everything

"in autoflow we're about to launch AI rewrite everything so that's from any time there's any type of writing back to the customer"

They’re talking about using AI to automatically rewrite messages customers receive. Instead of sounding like a template, the goal is for updates to sound more natural and personal.

Concept

prompting

"we've improved our prompting and all this right because what we've noticed is yeah why go one place to generate"

Prompting is the instructions you give the AI so it knows what to write. If you phrase the instructions well, the AI tends to produce better results.

Concept

customer communication

"any type of customer communication whether it be the workflow message carm it's the same thing every time right"

They’re talking about the messages a repair shop sends customers during the process. The idea is to make those updates feel more personal instead of using the same canned wording every time.

Concept

unscripting those

"they're scripted we could do so much more with unscripting those and making it very seem very natural"

They want to stop using the same fixed template replies. Instead, AI should help write responses that fit what’s happening with your car so it sounds more human.

Term

inspection

"because we understand the inspection is not necessarily a good thing it's so [1767.5s] yes dvi is a good thing but carm when you have 20 items you got to go look at and you got to go [1773.0s] through all these different sections and you don't really understand it gets confusing"

In an auto repair context, an inspection is the shop’s process of checking a vehicle to identify issues and determine what work is needed. The hosts are pointing out that an inspection report can be overwhelming when it lists many items without a clear, prioritized summary.

Concept

natural language way of communicating

"what your service advisor does but in a more natural language way of communicating [1784.1s] with the customer I just love what you said"

This means describing what the car needs in normal, easy-to-understand language. Instead of a confusing list, it’s meant to be clearer about what’s important and what can wait.

Concept

perceived value

"if that can be stronger to this client then the perceived value coming back is professionalism [1832.9s] that's it carm we have great people in our shops"

Perceived value is how “worth it” the customer feels the service is. Even if the work is the same, better explanations and professionalism can make customers feel more confident and satisfied.

Term

AI

"you always say this you know you said it before AI is that man this is just not [1866.7s] going away it's only going to improve it's only going to get better this is the worst it's ever [1872.5s] going to be which means that wow if this is the worst what we have is going to be amazing I'm"

AI is computer software that can help with tasks like writing and summarizing information. Here, they’re saying AI can help shops explain car inspection results more clearly to customers.

Term

TSB

"in the shop your specialists in the bays are they using AI maybe to punch in look for a TSB [2237.3s] or a code or anything we have used the chat GPT in some of the AM models to see and try and go down [2244.0s] diagnostic trees to see what's going on"

A TSB is a manufacturer’s “here’s how to fix this known problem” document. Shops use it to make sure they’re following the right troubleshooting steps for a specific issue.

Term

chat GPT

"or a code or anything we have used the chat GPT in some of the AM models to see and try and go down [2244.0s] diagnostic trees to see what's going on I'm not going to promote any tools there's some on the [2248.8s] market that are starting to rise and pop and then it goes to okay how well of their is their data [2254.8s] trained right"

ChatGPT is an AI chatbot. In a repair shop, people use it to help think through troubleshooting steps—like asking for the next thing to check based on what you already know.

Term

diagnostic trees

"we have used the chat GPT in some of the AM models to see and try and go down [2244.0s] diagnostic trees to see what's going on I'm not going to promote any tools there's some on the [2248.8s] market that are starting to rise and pop"

Think of diagnostic trees like a decision guide. You check one thing, and depending on the result you move to the next check until you find the cause.

Term

LMS

"okay how well of their is their data [2254.8s] trained right so you have these large LMS these smaller LMS we're not going to get the technical [2258.9s] details but like some of the bigger ones your chat GPTs and your quads like they're not bad"

Here, LMS means AI language systems. The idea is that some are trained on more information than others, which affects how well they can help with troubleshooting questions.

Concept

repair data

"there are some in the industry they're now [2273.1s] trying to train models specifically with repair data so say take this data set leverage it with [2278.1s] this data set and let's get more specific"

Repair data is the history of what mechanics saw and how they fixed it. If AI learns from that kind of real repair record, it can give better troubleshooting suggestions.

Concept

front counter

"more and more Karm I mean in [2282.9s] the future what is our front counter going to look like will there be one person at the front [2287.3s] counter and two texts in the back of the shop and that's all you're going to need right because [2291.3s] your phones are going to be answered by an assistant"

The front counter is the shop’s customer-facing intake area where service requests are handled and communication is coordinated. The speaker is describing a future workflow where an AI assistant handles phone calls and outbound communication, reducing the number of people needed at the counter.

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